Regulations of National Taipei University for the Establishment of Information Technology Section

Article 1 In response to the enactment of the Government Procurement Act and to effectively utilize information technology and actively facilitate the digitalization of the school’s administrative operations, the “Information Technology Section” was established (hereinafter referred to as the Unit).
Article 2 The Section consists of one person each recommended by the managers of the school’s first-level teaching and administrative units. The list of candidates is submitted by the Computer Center to the President for approval and official appointment. Each member serves a tenure of one year without compensation.
Article 3 The Vice President shall serve as the convenor of the Section and coordinate operations. The Director of the Computer Center shall serve as the executive secretary in charge of administrative liaison.
Article 4 The tasks of the Section are as follows:

1. Review or formulate specification plans for the purchase of new equipment required by each school unit. 
2. Implement and coordinate the digitalization and informatization operations in each school unit. 
3. Implement the school’s Regulations on Internet Management.
4. Formulate development policies for the school’s informatization operations. 

Article 5 The Section convenes once every semester for a meeting with the convenor as the chair. Temporary meetings may be convened when necessary.
Article 6 These Regulations are implemented after being approved by the administrative meeting, and the same procedure applies to amendments.

Guidelines for the Establishment of the Advocacy and Implementation Section for Intellectual Property Rights

Article 1 According to the Ministry of Education Taiwan (90) Dianzi No. 90055200 letter, the "Advocacy and Implementation Section for the Intellectual Property Rights Protection" (hereinafter referred to as the Section) was established, and these Guidelines were formulated. The tasks of the Section are as follows:
(1) Formulate advocacy and implementation plans for the protection of intellectual property rights in the school, and ensure the achievement of the advocacy and management goals of intellectual property rights protection.
(2) Formulate pertinent school regulations and measures for students that violate intellectual property rights.
(3) Plan for advocacy and orientations on laws and regulations pertinent to intellectual property rights.
(4) Implement the monitoring of the use of legal software on campus.
(5) Other protected items pertinent to intellectual property rights.
(6) Formulate regulations governing the use of intellectual property rights pertinent to campus computer network cyber security.
(7) Launch the school’s intellectual property rights self-assessment and evaluation.

Article 2 The Section consists of 12 members, the Executive Vice President, Chief Secretary, Director of Academic Affairs, Director of Student Affairs, Director of General Affairs, Chief Officer of Research and Development, Director of the Extension Center, Director of the Computer Center, Director of the Library, Director of the Center for General Education, Director of the Personnel Office, and one student representative. The Executive Vice President shall serve as the convener.
Representatives of the Student Council Meeting shall be elected by the Student Council and reported to the President for approval.

Article 3 Teaching-related advocacy and audit shall be coordinated by the Office of Academic Affairs. The advocacy and audit of students and clubs shall be coordinated by the Office of Student Affairs. The management and audit of campus network information security and the use of legal computer software on campus shall be coordinated by the Computer Center.

Article 4 In the event of student violation of regulations on the protection of intellectual property rights, it will be handled in accordance with the Regulations of National Taipei University for Student Rewards and Punishments. In the event of faculty or staff member violation of regulations on the protection of intellectual property rights, it shall be handled in accordance with the Regulations for the Rewards and Punishments of Public Servants. The regulations shall apply to other personnel, such as contracted personnel and temporary personnel.

Article 5 The Section convenes meetings irregularly based on operational needs. If necessary, related personnel from other offices may be invited to attend the meeting.

Article 6 These Guidelines are implemented after being approved by the administrative meeting, and the same procedure applies to amendments.

NTPU Regulations Governing Server Managemen

Passed in the 37th meeting of the Administrative Council on March 2, 2009

Article 1

National Taipei University (hereinafter referred to as the University) established these Regulations to provide a basis for units to set up servers.

Article 2

Servers set up by units to provide Internet services (including private servers set up for research purposes) must have proper information security measures, and its use must comply with the NTPU Regulations Governing Internet Usage.

Article 3

The server administrator of each unit must periodically install security, loophole, and vulnerability patches for the machine they manage, in order to prevent hackers.

Article 4

If the server of a unit at the University is reported for providing services that are not stated, being hacked, having abnormal traffic, sending spam, or violating intellectual property rights, the Computer & Information Center will check records related to the incident that was reported. If the report is found to be true, the Computer & Information Center will provide all records to the unit to handle the situation.

Article 5

The Policy has been implemented with approval sought from a meeting of the Administrative Council. The same applies to all subsequent amendments.

NTPU Regulations Governing Network Traffic Management

Passed in the 42nd meeting of the Administrative Council on March 6, 2011

Article 1

The Regulations Governing Network Traffic Management (hereinafter referred to as these “Regulations”) were established in response to the Ministry of Education's stricter requirements on academic network management by schools at each level, so that academic networks will be used solely for academic research.

Article 2

Network traffic in these Regulations refers to incoming and outgoing traffic of the campus network. IP refers to IP addresses of the network. Port refers to the port in a personal computer for connecting to any network service. Network traffic refers to the quantity of packets used by a specific IP address.

Article 3

Management of network traffic is divided into dormitories, internal units, and wireless/authenticated networks:

• For the dormitory network, the limit on network traffic from a single IP address in a single day is 3 GB. Management measures will be imposed in accordance with the NTPU Regulations Governing Student Dormitory Network Management when this limit is exceeded (apply for reactivation on the Computer & Information Center's website when the suspension period expires).

• For internal units, the limit on network traffic from a single IP address in a single day is 3 GB. The IP address or network card will be suspended for one day when this limit is exceeded (apply for reactivation on the Computer & Information Center's website when the suspension period expires).

• For wireless/authenticated networks, the limit on network traffic (including traffic in the campus network) from a single account in a single day is 1 GP, and the account will be suspended for the when this limit is exceeded (reactivated the following day).

Article 4

Computers that perform the following actions in the network will be treated as being infected with a virus. The network card of computers infected with a virus will be disabled, and an application must be submitted on the Computer & Information Center’s website for reactivation. The network card will be disabled each time the computer is infected with a virus.

• Sends a package containing a virus.

• Scans ports or IP address.

• Has unusually high network traffic.

• Abnormalities are notified by the Ministry of Education Computer Center or other users that are verified to be true.

Article 5

In the event of intentional violation or an abnormality and the user fails to make improvements after being told to do so (the same violation of network traffic limit more than five times or being infected with a virus more than ten times within seven days), the user’s IP address, account, or network card will be suspended for 30 days.

Article 6

Users must fill out an application form for special needs that involve high traffic volume, gain approval from their supervisor (faculty and staff) or the department (students), and submit the application to the Computer & Information Center. The application form may be downloaded from the Computer & Information Center's website.

Article 7

Once users are found illegally using the IP address of others, first time offenders must cease use of the IP address, account, or network card, and their supervisor or department/institute will be notified to handle the situation. Repeat offenders will be subjected to penalties imposed by the responsible unit in accordance with related regulations.

Article 8

Visit the Computer & Information Center's website to inquire about network traffic, virus infection, and suspension.

Article 9

These Regulations have been implemented with approval sought from a meeting of the Administrative Council. The same applies to all subsequent amendments.

NTPU Regulations Governing Internet Usage

Passed in the 4th meeting of the Administrative Council on October 19, 2000

Passed in the 33rd meeting of the Administrative Council on May 26, 2008

Article 1

The NTPU Regulations Governing Internet Usage (hereinafter referred to as the “Regulations”) were established to set forth the terms of network resource use, management, and security.

Article 2

Network resources referred to in these Regulations shall mean Internet connections, access points, network peripheral equipment – hubs, switches, routers, computers, and other computer equipment that can be connected to the Internet, systems, and Internet Protocol (IP) addresses.

Article 3

Managing units referred to in these Regulations include the Computer & Information Center for technology, Academic Affairs Office for academic affairs, Student Affairs Office for student affairs, and first-level units for administrative affairs.

Article 4

Managing units shall periodically review, coordinate, and make improvements in the following matters:

• Maintain the quality and security of network resources.

• Promote correct information on usage, respect information ethics, and respect online etiquette.

• Offer network resource consultation services and resolve disputes over network resource use.

• Prevent the use of network resources for conduct that damages the lawful rights of groups or individuals.

• Other necessary management measures based on developments in the use of network resources.

Article 5

Users of the University's campus network must comply with the following rules:

• The use of network resources for transferring threatening or indecent data is prohibited.

• The use of network resources for commercial purposes is prohibited. However, this does not apply if the use is approved by the University.

• Information or software with intellectual property rights may only be stored on the University's campus network after it is licensed to users.

• The University's network resources may not be used for improper interference or to damage other users or nodes in the network, such as spreading computer viruses, attempting to hack unauthorized computer systems, or other similar situations.

• The use of P2P software and tunnel tools for downloading or sharing files is prohibited. However, this does not apply if the use is approved by the University.

Article 6

Accounts provided by online account service systems, such as e-mail, are only provided for teaching and personal use. Accounts may not be lent to others and the accounts of other may not be fraudulently used.

Article 7

Two months after the University's faculty or staff have left their position at the University or after students have lost their student status, their accounts on online account service systems, such as e-mail, will be automatically deleted.

Article 8

To help prevent violations and cybercrime, units must comply with the following rules when handling requests for responses, inquiries, or to provide access or copies of personal data in various online information systems within the necessary scope of their responsibilities according to the law:

• Requests from external units must be handled in accordance related laws.

• When an internal unit makes a request, a first-level supervisor must point out facts or documents related to the event, and the president shall appoint a suitable person to call related units together to make a decision. The people involved must then be notified via a suitable method in a timely manner.

Article 9

In the event the University's faculty, staff, or students are found in violation of these Regulations, in addition to the penalty imposed by the managing unit based on network resource usage rights, events that involve the University's regulations or criminal liability shall be handled in accordance with the law.

Article 10

All activities on the campus network must comply with these Regulations and the Ministry of Education's Taiwan Academic Network Usage Standards and Convention on the Management and Use of BBS Sites.

Article 11

Campus network administrators shall respect online privacy, and may not view the personal information or invade the privacy of other network users. However, this does not apply in the event of any one of the following situations:

• To maintain or inspect system security.

• To gather evidence or investigate misconduct when there is reasonable suspicion of a violation of University regulations.

• To cooperate with the investigation of judicial authorities.

• Other network management behavior in accordance with the law.

Article 12

Administrators of public computers in the campus network shall fulfill the following management responsibilities:

• Safekeeping and maintenance of accounts and passwords of public computer users.

• Safekeeping and maintenance of user's personal data.

• Maintenance of public computer services.

• Maintenance of public computer security systems.

• Maintenance of access records or system records of public computer users within the retention period.

• After related management rules are announced, suspend or impose a suitable penalty on users who inappropriately use system resources.

• Provision of related data in coordination with the University for dispute resolution or crime investigation.

• Safekeeping and maintenance of accounts and passwords of administrators.

Article 13

Administrators of network equipment in the campus network shall fulfill the following management responsibilities:

• Maintenance and management of campus network equipment and related information equipment.

• Safekeeping and maintenance of accounts and passwords of network equipment administrators.

• After related management rules are announced, suspend or impose a suitable penalty on users who inappropriately use network resources.

Article 14

Information equipment administrators at the University may announce management rules via an official letter or an announcement on an electronic bulletin board or a webpage linked to the homepage of the University's website.

Article 15

These Regulations have been implemented with approval sought from a meeting of the Administrative Council. The same applies to all subsequent amendments.

NTPU Regulations Governing Google Apps for Education (G Suite) Terms of Service

Passed in the internal meeting of the Computer & Information Center on January 4, 2019

Article 1

National Taipei University Computer & Information Center's (hereinafter referred to as the “Center”) Google Apps services (hereinafter referred to as the “Service”) provides Google Apps for Education (G Suite) to the University's faculty, staff, and students. These Regulations were established to specify the rights and obligations of users.

Article 2

The following members of the University are eligible to submit an application to the Center. The application method shall be in accordance with the rules on the application form.

Faculty and staff whose status are general, retired, or secondment are eligible for application; each employee ID number may only be used to apply for one account. Faculty and staff may retain their e-mail after retirement; the e-mail of faculty and staff will be canceled two months after separation.

Students do not need to apply for an e-mail account; their e-mail account will be automatically created before school starts. Students whose status is active, suspension, or resumption may use their e-mail account. Students’ e-mail accounts will be canceled two months after withdrawal from study. The e-mail accounts of alumni will be canceled, and only G Suite services will continue to be provided.

Article 3

The account name of faculty and staff shall be specified by the user. The Center will not accept any modifications after approving an application. The Center retains the right to review account names, and may require users to use a different name. The student account name is their student ID number; it may not be modified.

Article 4

This service is based on G Suite services. Hence, all users must comply with Google’s licensing agreement and terms of service. In the event users are found in violation, the Center and Google both have the right to suspend their account or cancel permissions.

（一）   Licensing agreement: https://www.google.com/apps/intl/zh-TW/terms/education_terms.html

（二）   Google's terms of service: https://www.google.com/intl/zh-TW/policies/terms/

（三）   Google's terms of application service: https://www.google.com/a/help/intl/zh-TW/users/terms.html

Article 5

Google is responsible for the privacy and security of the Service. The Center does not retain any backup data. Please refer to Google’s security and privacy description for Google's obligation in protecting your privacy and security: https://support.google.com/a/answer/60762?hl=zh-Hant&ref_topic=29818

Article 6

Validity of the Service is in principle limited to the period Google provides G Suite services free of charge. The Service is not recommended to be used for official business.

Article 7

The Center reserves the right to decline providing services to users with unsatisfactory user histories. Users shall comply with the following items, and their right to use may be suspended by the Center in the event of any violation. Depending on the severity of the violation, users may be reported and handled by related units of the University.

（一）    NTPU Regulations Governing Internet Usage

（二）    Rules and measures announced by the Center.

（三）    Respect intellectual property rights and refrain from conduct that infringes on intellectual property rights.

（四）   Violations of the law, pornography, violence, fraud, and other conduct that damages the University's reputation are strictly prohibited.

（五）    Abuse or misuse of resources, such as: e-mail, cloud disk space, and other services, is prohibited.

（六）    E-mail accounts may not be provided for use by others.

Article 8

For accounts that were suspended in accordance with Article 7, users may apply for reactivation after the suspension period expires. If users do not apply for reactivation for over two years, the account will be canceled.

Article 9

The Center’s disclaimer.

（一）   Google maintains system stability and provides data preservation for the Service free of charge. Hence, the Center is unable to guarantee the stability of the Service and completeness of data. Users should back up their own data to avoid any risks.

（二）  There is a wide range of applications covered by the Service. The Center is unable to provide accurate consultation for each application. Refer to the description provided by Google.

Article 10

These Regulations shall be implemented after being approved in a meeting of the Computer & Information Center. The same applies to all subsequent amendments.

NTPU Handling Process for Suspected TANet Infringement of Rights

Passed in the 42nd meeting of the Administrative Council on March 6, 2011

Article 1  Purpose:

This Process was established by National Taipei University (hereinafter referred to as the “University”) in accordance with the Handling Process for Suspected TANet Intellectual Property Infringement and NTPU Regulations Governing Internet Usage, in order to protect intellectual property rights and handle suspected infringement of rights by campus network users.

Article 2  Subjects:

Applicable to all faculty, staff, and students of the University. When a report of suspected infringement on intellectual property rights is received from external units, the Computer & Information Center will follow this Process in handling the event based on its severity, and reply to the reporting unit.

Article 3  Processing procedures:

Article 4:                                                                                               

These Procedures shall be implemented after being approved in a meeting of the Administrative Council. The same applies to all subsequent amendments.

Appendix 1

Dear Sir or Madam:

As soon as we received your letter of copyright infringement warning,
we have immediately taken the following actions:

(1) Banned any connections from the IP of 120.126.X.Y.

(2) Posted this event in our web page,
and advised all the students and colleagues of a right attitude toward the

copyright when accessing any material provided from the web.

We are sincerely sorry for the possible offending to your copyright
and hope this will not happen again.


Computer Center of NTPU

Appendix 2

Hello,
IP: 120.126.X.Y was reported for downloading files or software that infringes on intellectual property rights
(see the attachment forwarded by the Ministry of Education Computer Center).
Your computer will temporarily be unable to access the Internet to avoid licensing issues.
Please uninstall the software and delete the files.
The user or the department of the user who downloaded the software must fill out a Description of Handling Suspected TANet Infringement of Rights and Affidavit on Suspected TANet Infringement of Rights to reply on handling results to the Center, so that subsequent handling procedures can be carried out.
If you have any questions, please contact the System Section, Computer & Information Center. Thank you!

National Taipei University

Computer & Information Center

System Section

Appendix 3  (Please download the attachment for the form)

Description of Handling Suspected TANet Infringement of Rights

Attachment 4      (Please download the attachment for the form)

National Taipei University Academic Network Suspected Intellectual Property Violations

Affidavit

The Affiant (computer IP: . . . ) hereby declares that I will not use any software to download audiovisual files that infringe on intellectual property rights, and am willing to accept a suspension of my right to access the Internet according to university regulations, as well as any penalties imposed according to the law if I am reported by any unit again.

Signature of Affiant:

Student ID number/National ID number:

Department/Institute/Unit:

Head of Department/Institute/Unit:

Contact Number:

Date: ____/____/____ (YYYY/MM/DD)

Attachment 5

NTPU Regulations Governing E-mail Usage

Passed in the internal meeting of the Computer & Information Center on January 4, 2019

Article 1

These Regulations were established to specify the rights and obligations of e-mail users. E-mail accounts are provided by the Center to the University's faculty, staff, and students.

Article 2

The following members of the University are eligible to submit an application to the Center. The application method shall be in accordance with the rules on the application form.

（一）    Second-level and above (inclusive) units (according to the University's Rules of Organization) and student clubs (determined by the Extracurricular Activities Section).

（二）   Faculty and staff whose status is general, retired, or secondment are eligible for application (current personnel of the University are determined by the Personnel Division); each employee ID number may only be used to apply for one e-mail account. Faculty and staff may retain their e-mail after retirement; the e-mail of faculty and staff will be canceled two months after separation.

（三）  Students do not need to apply for an e-mail account; their e-mail account will be automatically created before school starts. Students whose status is active, suspension, or resumption may use their e-mail account. Students' e-mail accounts will be canceled two months after withdrawal from study. The e-mail accounts of alumni will be canceled 2 months after graduation, and only Google Apps for Education (G Suite) services will continue to be provided.

Article 3

E-mail accounts will be deactivated, reactivated, or canceled under the following circumstances based on considerations of information security and effective resource utilization.

（一）     Deactivation: E-mail accounts that are not used for a long period of time (one full year).

（二）     Reactivation: Users of e-mail accounts that were not used for a long period of time may apply for reactivation before the e-mail account is canceled.

（三）    Cancellation: E-mail accounts are canceled if the user actively applies for cancellation or the e-mail account is deactivated for two years. Users may not apply for an e-mail account that was canceled.

Article 4

When there are any changes to the information provided by e-mail account users during application, the user must notify the Center as soon as possible.

Article 5

The disk space provided by the e-mail account is only for temporarily storing data. Users should download and save the data. The Center is not responsible for the preservation of the data.

Article 6

E-mail users shall comply with the following items, and their right to use may be suspended in the event of any violation. Depending on the severity of the violation, e-mail users may be reported and handled by units of the University.

（一）   NTPU Regulations Governing Internet Usage

（二）   Rules and measures announced by the Center.

（三）   Respect intellectual property rights and refrain from conduct that infringes on intellectual property rights.

（四）   Violations of the law, pornography, violence, fraud, and other conduct that damages the University's reputation are strictly prohibited.

（五）   E-mail users may not fraudulently use the resources of others or the system, or affect the system’s normal operations in any way.

（六）   E-mail accounts may not be provided for use by others.

Article 7

For e-mail accounts that were suspended in accordance with Article 6, users may apply for reactivation after the suspension period expires. If users do not apply for reactivation for over two years, the e-mail account will be canceled.

Article 8

The Center reserves the right to decline providing services to users with unsatisfactory user histories.

Article 9

The Center may examine related data of e-mail accounts or take emergency measures in coordination with system maintenance and operation requirements.

Article 10

These Regulations shall be implemented after being approved in a meeting of the Computer & Information Center. The same applies to all subsequent amendments.